Senior Administrative Assistant (Remote based in the US)

Description

JOB SUMMARY

Responsible for providing effective administrative support to multiple assigned leadership including Senior Vice President, and/or Vice President level leadership. Additional levels of support may be added if needed. Responsible for partnering with leadership in the daily business activities and project coordination, while handling sensitive and confidential information in a professional proactive manner.

Compensation and Benefit Information

Compensation

• Pay: $23.90 - $38.30 per hour. Compensation depends on location, qualifications, and experience.
• Position may be eligible for a signing bonus for qualified new hires, subject to employment status.
• Conifer observed holidays receive time and a half.

Benefits

Conifer offers the following benefits, subject to employment status:

• Medical, dental, vision, disability, and life insurance
• Paid time off (vacation & sick leave) – min of 12 days per year, accrue at a rate of approximately 1.84 hours per 40 hours worked.
• 401k with up to 6% employer match
• 10 paid holidays per year
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, AD&D, auto & home insurance.
• For Colorado employees, Conifer offers paid leave in accordance with Colorado’s Healthy Families and Workplaces Act.

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ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Others may be assigned.

• Directs telephone calls to appropriate destination; manages leaders’ schedules (extensive calendar management), effectively manages conflicting priorities.
• Proactive, intuitive, accurate & timely completion of routine daily, weekly, monthly tasks as assigned (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.). 
• Prepares travel and expense reports for all supported leaders resolving all issues; reviews reports for leaders’ approval.
• Maintains department functions including budget expenditures, report processing, department files, vendors, supplies, equipment; and onboarding new hires.
• Meeting preparation (logistics, documents, presentations, catering, etc.) for leadership team.
• Serves as point of contact when providing internal and external representation of supported leaders to resolve issues, as they arise.

KNOWLEDGE, SKILLS, ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to fully support 6 – 10 leaders’ priorities to completion
• Excellent interpersonal skills
• Strong organizational and multi-tasking skills 
• Display professionalism and flexibility in a fast paced, ever-changing environment
• Proactive problem solving
• Must be detail oriented
• Ability to type 40 words per minute
• Ability to interact effectively with all levels of staff and management is essential
• Ability to maintain strict confidentiality is required
• Intermediate MS Office required (Outlook, Excel, Word, PowerPoint, Visio, SharePoint)

Qualifications

EDUCATION / EXPERIENCE

• High School Diploma or equivalent Corporate experience required
• 3 – 5 years experience supporting executive level leadership, prior healthcare administration background preferred

Conifer requires its candidates, as applicable and as permitted by law, to obtain and provide confirmation of all required vaccinations and screenings prior to the start of employment.  This may include, but is not limited to, the COVID-19 vaccination, influenza vaccination, and/or any future required vaccines and screenings.