Facilities Coordinator

Description

• Communicates directly with the Director, Administrative Operations to coordinate maintenance and repair work at main campus as needed at other sites.
• Communicates directly with Director, Administrative Operations to ensure clinic maintain per protocol and office repairs as directed.
• Assists with planning and implementing Practice improvements and expansions as directed.
• Maintains and updates operating and training manuals for the maintenance department.
• Monitors physical appearance and upkeep of all locations.
• Ensures routine maintenance is completed in timely manner to insure unnecessary repair work
• Assists with office moves and/or creation of new offices or locations.
• Prepares reports, analyzes data, and makes recommendations for improving maintenance and solving maintenance-related problems.
• Communicates to Senior Management any maintenance suggestions that may improve efficiency and/or reduce operating costs.
• Responsible for remaining current on law in regards to and maintaining safety, health, and environmental policies and procedures.
• Ensures city, county, state, and federal regulations relating to the maintenance department are met at all times.
• Directs, maintains, and enforces the safety program for the maintenance department; reviews safety records to uphold standards of maximum safety for all maintenance work.
• Coordinates activities with Operations management staff.
• Coordinates activities with IT staff as appropriate.
• Monitors the use and inventories of spare parts, maintenance supplies, and equipment and initiates reordering when necessary.
• Cleans the 4 waiting areas several times a day. (Picks up trash, straighten magazines, straighten chairs, clean out old magazines)
• Cleans the outside front door area.
• Maintains patient confidentiality.
• Attends required meetings.
• Works hours assigned within clinic hours of operation.
• Must have knowledge of customer service concepts including importance of appropriate image.
• Must have knowledge of clinic polices/procedures, department locations/personnel.
• Must have knowledge of emergency protocols.
• Cleans the clinic and ASC bathroom during the day.
• Responsible for breaking down cardboard boxes.
• Responsible for replacing and changing light bulbs.
• Must change soled ceiling tiles.
• Performs minor shop keeping items.
• Coordinates with Purchasing manager.
• Performs minor plumbing repairs.
• Checks grounds and building maintenance systems for issues.
• Ensures cleaning and lawn care contractors are performing duties accurately.
• Performs duties such as hanging pictures & small repairs.
• Control HVAC temperature.
• Coordinates inspection of fire equipment with property manager.
• Coordinates fire drills.

Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

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Qualifications

Minimum Education Requirements

• High school diploma or GED
• Certificate from a Vocational School or Associate degree highly desirable
• Any other certifications required by current law

 

Minimum Background Requirements

• Three years previous experience or training in this or similar position
• Bilingual a plus

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