Department Secretary Same Day Surgery Per Diem Days

GENERAL SUMMARY:

Under general supervision and according to established policies and procedures, provides secretarial and clerical services to managers and staff of assigned department / unit. Prepares correspondence, types, receives, and directs patients and visitors, maintains, and updates department records, and gathers data and prepares a variety of reports.

PRINCIPAL DUTES AND RESPONSIBILITIES:

• Transcribes written or dictated materials, types correspondence, memos, purchase orders, forms tables, charts, work schedules, and records.
• Maintains and updates records.
• Receives and directs patients and visitors.
• Answer’s telephone and assists caller appropriately.
  Maintains departmental and/or supervisor's schedule.
• Schedules and reschedules appointments, including patient visits, and advises staff or supervisor of change.
• Plans for meetings: reserves space, arranges for equipment and refreshments. Coordinate’s scheduling of meetings and confirms attendance.
• Prepares and distributes materials needed for meeting.
• Attends, takes and transcribes minutes.
• Organize and prioritize large volumes of information and communications for the department.
  Request’s office supplies and small equipment repair and maintenance services.
• Ensures adequate supplies in office.
• Operates office equipment.
  Compiles or assists with compilation of data for regular or special reports
• Performs specific function unique to the individual department or unit. Procedures.
• In the absence of the manager, is responsible for the daily schedule and workflow.

EXPERIENCE, AND OTHER JOB REQUIREMENTS:

• Level of knowledge ordinarily acquired through completion of an associate degree in secretarial science.
• Working knowledge of computers required.
• Medical terminology required for clinical areas.
• Responsible, organized, detail oriented and able to multi-task.
• Self-motivated in a team and individual environment.
• Comfortable in a high volume, fast paced office.
• Must have proficient typing and computer skills, such as in Microsoft Word, Excel, Microsoft Outlook, Internet, and graphic skills a plus.
• Excellent oral, written communications and customer service skills.
• One year of secretarial experience required.