Administrative Assistant

Responsible for providing administrative support to multiple assigned leadership including Vice President and Sr. Director level leadership.  Additional levels of support may be added if needed. Responsible for partnering with the leadership in the daily business activities and project coordination, while handling sensitive and confidential information in a professional proactive manner. 

• Answers telephone and schedules meetings (extensive calendar management), effectively manage conflicting priorities.  
•  Accurate & timely completion of routine daily, weekly, monthly tasks as assigned (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.).   
•  Prepares travel and expense reports for all supported leaders.  
• Maintains department functions including budget expenditures, report processing, department files, vendors, supplies, and equipment.  
•  Assists with meeting preparation (documents, presentations, catering, etc.) for leadership team.  
• Serves as point of contact when providing internal and external representation of supported leaders to resolve issues, as they arise.  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to fully support 5-8 leaders’ priorities to completion
• Excellent interpersonal skills
• Strong organizational and multi-tasking skills
• Proactive problem solving
• Display professionalism and flexibility in a fast paced, ever-changing environment
• Must be detail oriented
• Ability to type 40 words per minute
• Ability to interact effectively with all levels of staff and management is essential
• Ability to maintain strict confidentiality is required
• Intermediate MS Office required (Outlook, Excel, Word, PowerPoint, Visio, SharePoint)

Include minimum education, technical training, and/or experience required to perform the job.

• High School Diploma or Corporate equivalent experience required
• 3 – 5 years general office experience, prior healthcare administration background preferred

#LI-JK1