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Scheduling Office Coordinator

Job ID: 2105045018 Date posted: 11/23/2021 Facility: Sierra Vista Regional Medical Center
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Job Details

As the largest hospital in San Luis Obispo County, Sierra Vista Regional Medical Center strives to produce optimal outcomes and exceptional patient experiences to the community it serves. With 164 beds and hundreds of physicians, Sierra Vista puts advanced technology into the hands of experienced medical specialists to deliver quality healthcare to Central Coast residents and visitors. Its distinct, high-level services include neurosurgery, orthopedics, obstetrics, perinatology (high-risk pregnancy), neonatology (high-risk newborn care), pediatrics and trauma. Sierra Vista houses the largest Level III Neonatal Intensive Care Unit between Santa Barbara and Salinas, the only dedicated pediatric unit in San Luis Obispo County and serves as the county’s designated trauma center. Sierra Vista is recognized as a leader in orthopedics, cancer care and is a Joint Commission accredited primary stroke center. Sierra Vista is fully accredited by The Joint Commission and has been serving the community since 1959.

We offer competitive salaries and benefits including a matching 401(k), several health & dental plans to choose from, generous tuition assistance plans, and relocation assistance for select positions.

Position Summary:

The Office Coordinator's primary responsibility is overseeing the daily operations of the Scheduling Office. Provides support for the office staff. Performs evaluations and maintains a staffing schedule. Responsible for daily Kronos departmental payroll. System administrator for the Radiology Information System. Performs various complex clerical tasks utilizing knowledge of the office systems and procedures, facility regulations and interdepartmental functions. Responsible for accurately scheduling procedures to include, but not limited to the following: surgical & endoscopic, interventional radiology & all other imaging modalities, PAT & pre-op related appointments, EEG and respiratory therapy. Scheduling accuracy requires documentation of procedure type, patient demographics, procedure duration, and special needs (vendors, implants), to name a few. Assists Director of Surgical Services with maintaining monthly OR volume and data reports. Collects manual productivity data from Surgical Services Departments and submits them daily to Accounting. Provide direct access to referring physicians and patients for scheduling and provide support for the Radiology and OR staff. Performs various complex clerical tasks utilizing knowledge of office systems, procedures, facility policy and procedures and interdepartmental functions. Uses various Scheduling, PACS and EMR systems to perform daily functions.


Required Training/Education/Experience/Certification: Candidate must have one year, preferred two years, of

Surgical and Radiology scheduling experience. Minimum one-year experience in a supervisor role. Candidate must also possess intimate knowledge of surgical/radiology terminology and surgical/radiology procedures. Computer skills (Microsoft Access, Office, Excel, Word) preferred.

Desired Training/Education/Experience/Certification:

Must be able to follow instructions, work quickly and accurately in a fast paced environment. Analytical and grammatical skills are necessary to communicate effectively, verbally and in writing. Organizational and multi-tasking skills are essential. Must be fluent in spoken and written English. Must be able to fulfill the essential functions of the position.

Job: Non-Clinical/Administrative
Primary Location: San Luis Obispo, California
Facility: Sierra Vista Regional Medical Center
Job Type: Full-time
Shift Type: Days

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.
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