Department Secretary Same Day Surgery Per Diem Days

MetroWest Medical Center is the largest community health care system between Worcester and Boston. MetroWest Medical Center is committed to providing high quality, comprehensive care, at a location close to home. The 307-bed regional healthcare system includes Framingham Union Hospital, Leonard Morse Hospital in Natick, and the MetroWest Wellness Center. MetroWest Medical Centerhas been named to the 2019 America’s 100 Best Hospitals List by Healthgrades.

SCHEDULE: Per Diem, Days

GENERAL SUMMARY:

Under general supervision and according to established policies and procedures, provides secretarial and clerical services to managers and staff of assigned department / unit. Prepares correspondence, types, receives, and directs patients and visitors, maintains, and updates department records, and gathers data and prepares a variety of reports.

PRINCIPAL DUTES AND RESPONSIBILITIES:

• Transcribes written or dictated materials, types correspondence, memos, purchase orders, forms tables, charts, work schedules, and records.
• Maintains and updates records.
• Receives and directs patients and visitors.
• Answer’s telephone and assists caller appropriately.
  Maintains departmental and/or supervisor's schedule.
• Schedules and reschedules appointments, including patient visits, and advises staff or supervisor of change.
• Plans for meetings: reserves space, arranges for equipment and refreshments. Coordinate’s scheduling of meetings and confirms attendance.
• Prepares and distributes materials needed for meeting.
• Attends, takes and transcribes minutes.
• Organize and prioritize large volumes of information and communications for the department.
  Request’s office supplies and small equipment repair and maintenance services.
• Ensures adequate supplies in office.
• Operates office equipment.
  Compiles or assists with compilation of data for regular or special reports
• Performs specific function unique to the individual department or unit. Procedures.
• In the absence of the manager, is responsible for the daily schedule and workflow.

ONBOARDING PROCESS:

Please be advised that candidates must successfully complete a background check

and pre-employment health screening which includes a drug screen.

KNOWLEDGE, EXPERIENCE, AND OTHER JOB REQUIREMENTS:

• Level of knowledge ordinarily acquired through completion of an associate degree in secretarial science.
• Working knowledge of computers required.
• Medical terminology required for clinical areas.
• Responsible, organized, detail oriented and able to multi-task.
• Self-motivated in a team and individual environment.
• Comfortable in a high volume, fast pace office.
• Must have proficient typing and computer skills, such as in Microsoft Word, Excel, Microsoft Outlook, Internet, and graphic skills a plus.
• Excellent oral, written communications and customer service skills.
• One year of secretarial experience required.

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Job Keywords:

Secretarial, answer phones, data entry, receptionist, database, calendaring, office administration, file systems, Microsoft word, excel, power point, outlook, medical terminology, organized, detail oriented, computer skills, self-motivated, communication skills, interpersonal skills, independent, multi-task