Executive Assistant Hospital Admin Full Time Days

EDUCATION: 

Bachelor’s Degree in Business Administration or related field. 5 years of relevant administrative support work experience may be considered in lieu of degree in addition to experience below. 

EXPERIENCE:

5 years of experience providing executive level support  

SKILLS AND ABILITIES:

•    Uses judgment in assessing the urgency and relevance of problems and matters brought to the Group Administrators. 
•    Establish and maintain effective working relationships and act as a liaison with executive leadership team, Board of Directors, committee members, officials, affiliated organizations, patients and their families, members of the local health care community and the general public.   
•    Compiles, edits and prepares documents, correspondence, and presentations. Independently creates and edits draft material, processes final documents, and arranges for distribution. 
•    Proactively bring together appropriate people or resources to support the Group Administrators in addressing the needs of the Palm Beach Market. 
•    Manage the schedules to include coordinating arrangements for guests/visitors; manage preparation materials for meetings, equipment, travel and expenses as necessary. Manages daily schedules aligning with current priorities and deadlines.   
•    Ensures smooth operation of the office through the efficient coordination of procedures and workflows.    
•    Develop and maintain a system that alerts Group Administrators of upcoming deadlines, incoming requests and events. 
•    Remain knowledgeable about strategic goals and issues of importance in order to make informed decisions in all aspects of the job 
•    Staff the Board of Directors; Executive Committee; CEO Senior Leadership meetings; and other governance or management meetings as needed. 
•    Ability to maintain confidentiality of any and all information encountered. 
•    Proficient in advanced word processing and data management software programs.  Experience with Microsoft Office Suite Professional. 
•    Professional demeanor and ability to defuse sensitive situations in a calm manner 
•    Ability to be self-directed in accomplishing the coordination and decision making responsibilities of this position with the ability to resolve issues independently. 
•    Ability to communicate effectively and professionally, both verbally and in writing, to both internal and external customers. 
•    Ability to establish and maintain effective working relationships with all constituents. 
•    Ability to work in a fast-paced environment and ability to handle many tasks simultaneously. 
•    Ability to effectively address issues and opportunities creatively and strategically. 
•    Ability to represent the Group Administration in a professional and responsible manner internally and in public 
•    Demonstrated calendar management skills, including the coordination of complex executive meetings 
•    Excellent organizational, prioritization, time and project management abilities, and a strong work ethic.     
•    Effective analytical ability in order to analyze, evaluate and solve problems. 
•    Knowledge of the principles, policies and procedures of executive office management. 
 

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Tenet complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.