Medical Staff Services Director Full Time Days

Primary Duties

1. Develops and maintains organizational systems and process for the operations of the Medical Staff Office

2. Organizes, coordinates and supervises the Credentialing, appointment and reappointment processes to ensure that they are performed in an accurate and timely manner.

3. Schedules and coordinates all Medical Staff meetings in close collaboration with the Department Chiefs, ensuring that agendas, documents and minutes are complete, accurate and presented or routed to the appropriate committees.

4. Responsible for all the financial transactions of the medical staff, the collection of dues and for keeping the Medical Executive Committee informed regularly of the status of the finances.

4. Attends committee meetings, takes minutes and, transcribes the minutes in an accurate and timely manner, presenting them for the approval of the Department Chief.

6. Follows through on all department and committee recommendations and correspondence to physicians, channeling recommendations to the corresponding hospital departments and committees.

7. Collaborates with the Chief of Staff to maintain Medical Staff Bylaws, Rules and Regulations up to date and according to standards, laws and regulations from external agencies.

8. Proficient in all computer systems used in the Medical Staff Office, maintaining such systems up to date and working for the intended purposes.

9. Acts as a liaison between the Medical Staff, Administration and all hospital Depts. and Committees.

10. Demonstrates knowledge of The Joint Commission Standards, CMS Conditions of Participation and Title 22 as they relate to Medical Staff and Medical Staff activities.

9. Actively participates in the education of the Medical Staff regarding changes in medical staff Bylaws, rules and regulations and any requirements from regulatory agencies.

10. Proactive in seeking professional growth and educational opportunities in her area of expertise.

11. Maintains current documents of privileges lists, attendance lists, listings of all committees and committee members, notifying all in-house departments of any changes.

10. Proficient in maintaining physician statistical data to collaborate in the completion of the On Going Professional Practice Evaluation (OPPE) and Focused Professional Practice Evaluation (FPPE).

11. Actively participates in the peer review process, supporting the Medical Staff and collaborating with the Quality Management Dept.

11. Actively participates in the Medical Staff preparation for accreditation survey.

13. Performs other related duties as assigned or requested.

Position Specifications

Physical demands:

— Light physical effort (lift/carry up to 10 lbs)

— Continuously sedentary position

— Occasional standing/walking

— Lifts supplies/equipment

— Manual dexterity and mobility

— Occasional reaching, stooping, bending, kneeling and crouching

Working Conditions

— Subject to many interruptions

Minimum Education:

— High School or equivalent

Preferred Education:

— Post High School Vocational/Specialized Training

Minimum Experience:

— At least 3 years experience as a medical staff secretary or equivalent.

Preferred Experience:

— Supervisory experience preferred

Preferred Certification/Registration:

— Medical Staff Coordinator certification

Skills: Administrative:

— Compose letters/memorandums

— Organizes/Coordinates events

— Organizes/Coordinates meetings

— Develop office procedures

— Establish filing and organizational systems

Shift: Days

Hours: Exempt position, standard working hours

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Tenet complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.