Admin Executive Assistant Full Time Days

Description

2503005339

Position Accountabilities                    
1. Accountable for meeting the administrative and support needs of the Chief Nursing Officer. Prepares and/or transcribes all necessary correspondence as directed (i.e., forms, memos, letters, contracts, etc.), answering routine correspondence on own initiative.  Schedules meetings and notifies attendees as appropriate.  Maintains integrity of calendars and prompts CNO of meetings as necessary.  Schedules travel and other accommodations for meetings, seminars, workshops, etc., as requested and processes Expense Reports.  Attends meetings as assigned, writes minutes, sends notices, Xeroxes, collates information, gathers data from Press Ganey and organizes reports using Microsoft Word, Excel or PowerPoint (or current technology used by company) and other related duties as required for meetings.                     

2. Accountable for meeting the administrative and support needs of the Chief Medical Officer. Prepares and/or transcribes all necessary correspondence as directed (i.e., forms, memos, letters, contracts, etc.), answering routine correspondence on own initiative. Schedules meetings and notifies attendees as appropriate. Maintains integrity of calendars and prompts CMO of meetings as necessary. Schedules travel and other accommodations for meetings, seminars, workshops, etc., as requested and processes Expense Reports.  Attends meetings as assigned, writes minutes, sends notices, Xeroxes, collates information, and other related duties as required for meetings.    

3. Performs the following duties on an as needed basis:  Assists Manager of Administrative Services with projects as assigned.  Acts as back-up in the absence of Administrative support staff, answering phones, greeting public, scheduling meetings, tracking Physician Logs, schedule meetings in Meeting Room Manager upon request, etc.                      
4. Handles disposition of incoming mail.                    

5. Maintains integrity and security of records in the Administrative Office.  Recognizes and maintains confidentiality.                    

6. Demonstrates flexibility in the work schedule and completes work on time.                    

7. Answers Patient Satisfaction Line, directs call, assists caller and follows up on grievance within 7 days and ensures Complaint Log is up-to-date and follow-up letters mailed.                    

8. All other duties as assigned.                    

Qualifications

Minimum Education: Associate Degree or equivalent - Office Administration/Secretarial                
                        
Minimum Experience/Skills: 3 to 5 years preferred in a professional office setting, Proficient in Microsoft Word, PowerPoint and Excel                
                                               
License/Certificates/Credentials: None                  

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Tenet complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.