Coordinator El Mirador Ops Full Time Days

Desert Regional Medical Center is a 385-bed acute-care hospital classified as a stroke receiving center and level 2 trauma facility with an innovative, patient centered and evidence-based Rehabilitation Services Department.  Our compassionate team provides a wide range of inpatient and outpatient services, including acute care rehabilitation, joint replacement & spinal surgery, neurosurgery, ICU, Telemetry, step-down care, skilled nursing, as well as outpatient therapy, hand and lymphedema clinics.

GENERAL DUTIES:

Assists the Director of Facilities Management in the day-to-day operations of the business within the El Mirador Medical Plaza as well as with special projects. Access to demographic information and limited Patient Health Information related to job function. Access to demographic information and limited Patient Health Information related to job function.

DEPARTMENT SPECIFIC DUTIES:

• Oversee lease administration.
• Oversee lease preparation and review.
• Oversees tenant improvement coordination with contractors, vendors and tenants.
• Oversees property inspections and walk-throughs as appropriate.
• Oversees leasing questions by tenants and hospital staff.
• Creates, generates, tracks and closes demand work orders.
• Creates, generates, tracks and closes preventative maintenance work orders.
• Prepares correspondence, memos, and letters for vendors, tenants and staff.
• Prepares monthly charge backs and provides utility breakdown for certain tenants for Fiscal Services.
• Prepares and tracks month to month tenants for Fiscal Services.
• Assists with compiling data for annual budgets and operating expense reconciliation.
• Review, code and approve invoices for payment.
• Prepare and monitor purchase orders and contract documents.
• Answer phones in a polite professional manner.
• Relay messages to maintenance and janitorial staff by radio.
• Prioritize and determine appropriate action each call and/or concern.
• Schedule meetings.
• Coordinate vendor/contractor services as appropriate.
• Act as a liaison between tenant, vendor, maintenance, janitorial and hospital staff.
• Coordinate security for tenants, parking situations, solicitors, etc.
• Organize and maintenance database for parking permits.
• Issue key cards and maintain access computer.
• Maintains accounts payable, tenant and administrative files
• Assist with various duties (bids, covering administration phones, etc.)
• Order supplies.
• Keeps the leasing office neat and organized.

POSITION QUALIFICATIONS:

Required:

High School Diploma or GED

Prior administrative assistant experience, ability to accurately type 60 wpm, P. C. skills including word processing and spreadsheet, as well as experience in a medical or hospital setting as an assistant.

Preferred:

• Commercial school graduate.
• Minimum two years of experience in an administrative assistant position.

Pay range: $25.09 - $38.89 hourly

Individual wages are determined based upon a number of factors including, but not limited to, an individual’s qualifications and experience

Tenet complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.