Office Coordinator Full Time Days

Welcome to Carondelet Health Network, where making a real difference in people's lives is at the heart of everything we do. Beyond just medical treatments, we believe in the power of genuine connections and heartfelt compassion. It's what sets us apart and makes us truly special.

When you join our team, you're not just stepping into a job – you're becoming part of a community that uplifts and supports each other every day. We know that healthcare requires a unique blend of talent and dedication, and we are fully committed to providing an environment that enriches and rewards your journey.

Picture yourself among the brightest healthcare professionals, all united by a common purpose: caring for our community with unwavering commitment. At Carondelet, you won't just find colleagues; you'll find awe-inspiring teammates who share your passion for making a meaningful impact.

If you're ready to go above and beyond, to embrace the energy and camaraderie that Carondelet Health System offers, then join us on this incredible adventure. Together, we'll create a healthier, happier world – one patient at a time. Let your career find its purpose here at Carondelet.

Office Coordinator Full Time Days Position Summary

Coordinate clerical operations including front desk reception and customer service. Receive visitors. Ensure workflow including proper formatting and typing of documents such as policies, procedures, letters, memos, minutes, and agendas. Distribute as appropriate. Maintain office filing systems, hardcopy and electronic.

POSITION DUTIES: 

Develop and implement procedures to improve efficiency in preparing correspondence. Compose, edit and type.

Receive and screen phone calls. Operate phone system.

Enter data into databases, spreadsheets, and systems used within the department. Retrieve statistical data and information.

Schedule meetings, appointments, and arrange meeting rooms. Arrange for necessary materials, visual equipment, flipcharts, etc.

Order supplies and equipment. Coordinate receipt and distribution of materials. Maintain inventory.

Assist in payroll timekeeping procedures such as Kronos or timesheets.

Prepare check requests, credit card statements, purchase orders, and expense reports.

Complete any travel arrangements.

Copy documents and materials. Fax and distribute materials. Sort and distribute mail as required. 

Level 2 – Proficient (in addition to above duties)

Provide assistance with special events and/or projects as requested.

Create spreadsheets to track or maintain department information.

Assemble and maintain information for calendars, manuals, forms, newsletters, surveys, etc. 

Level 3 – Subject Matter Expert (in addition to above duties)

Design and compile routine or ad hoc reports.

Research, design, prepare, and generate reports.  Conduct background work and compile findings.

Assist with financial budgeting procedures. 

Coordinate daily clerical operations for a department or a specific environment. Ensure workflow of administrative duties through organization of office procedures. Develop and implement procedures to improve efficiency of office functions.  Verify all supply orders meet budget guidelines. Coordinate daily activity calendar for manager/director. Maintain confidentiality in all matters.

THE OFFICE COORDINATOR FULL TIME DAYS CANDIDATE WILL POSSESS THE FOLLOWING EDUCATION, LICENSE/CERTIFICATIONS, AND EXPERIENCE.

Education

Required: High School Diploma or General Education Diploma (G.E.D.).

Preferred: College level coursework in administrative/office management, associate degree, or beyond in related field. 

Experience

Required: 5 years progressively more responsible experience in secretarial, office administration, or related field.

Preferred: Hospital experience in related position. 

Skills

Required: Type 50 WPM. Arithmetic calculations. Filing, basic office equipment (i.e. phone, fax, copier).  

Knowledge

Required: Verbal and written communication skills.  Strong interpersonal communication and teambuilding skills.

Technology

Required: Intermediate computer skills such as MS Word, MS Excel, MS Office or similar. MS Outlook email and calendars.

Preferred: MEDITECH or similar mainframe interface.

Other

Required:  Ability to function under significant deadlines with shifting priorities. Ability to handle several tasks simultaneously.

Preferred: Customer service experience.

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